Compliance in General
The PHC Group’s corporate mission holds dear our identity as a global health company. It includes “values” employees should embody through their actions and should be shared by all company directors and employees. Among the “values” mentioned “high standards of integrity” is particularly important. This requires all employees to conduct business activities with honesty, fairness and transparency and work together for the company with the awareness of being a productive member of society.
For the values, we define the “PHC Group – 3 Rules of Compliances” based on the “Compliance Rules” for all employees belonging to Group companies. An easy-to-read booklet is also available to help understanding.
We also offer opportunities for employees to review and think about the importance of compliance in the workplace by delivering messages from top executives every year. We also implement e-learning, training by work position, professional training for persons in charge throughout the year to enhance compliance awareness, rooting corporate culture in daily work, and helping to acquire knowledge to abide by the various rules.
We conduct surveys in Japan for opinions regarding compliance every year and have extended surveys overseas from last year. The surveys help us confirm the level of consciousness and effectiveness of each measure taken.
About Concrete Measures
Bribery and corruption can not only damage the PHC Group but also negatively impact society. They are in direct opposition to PHC Group’s sense of values. The PHC Group has formulated a “Basic Policy for Preventing Bribery” that reflects our determination of “No to Bribery and Corruption.” This highlights our position of not making any payoffs such as money and valuables to public servants. This firm position is maintained even if payoffs are demanded. We also make sure group companies, suppliers, distributors, and partners are not to offer us any advantages.
We follow free and fair competition rules regarding appropriate relationships with medical institutions and other organizations, whether domestic or abroad. We strive to establish fair trading practice as a manufacturer and distributor of medical devices complying with each country’s related laws and rules such as the Medical Devices Industry Fair Competition Code.
PHC Holdings Corporation subsidiaries that manufacture and sell medical devices in Japan have acquired the approval and authorization certificate designating them as “medical devices manufacturer” and “medical devices distributor.” We have prepared the “The Fair Competition Code of the Medical Devices Industry in Japan” to help code compliance and encourage concerned departments to obtain code instructor certification to ensure the code is followed onsite.
Basic Policy for Preventing Bribery
Complying with the Subcontractor Payment Law
We prepare for regular annual internal audits by extracting problems and preventing recurrences, reporting results to auditor(s) and the Subcontractor Payment Law Compliance Committee that meets twice a year.
The PHC Group seeks to detect and prevent cartels during their formative stages, conducting unscheduled audits periodically and requiring authorization prior to any contact with competing companies.
Keeping Our Distance from Antisocial Forces
We declare no form of relationship whatsoever with antisocial forces and conduct checks to ascertain no parties in any contracts we conclude are connected to or have ties to undesirable forces.
Internal Reporting(Whistle Blowing) System
The PHC Group establishes the “compliance help line” (internal reporting office) for employees and contract workers to allow early detection of ethics and law violations and achieving smooth resolutions. A reporting office is also open to retired employees and customers. Both offices comply with various measures such as protecting the privacy of individuals interacting with these offices.
Complying with Security Export Control Laws
The PHC Group hopes to assist in maintaining international peace and security. Regarding the nonproliferation of weapons of mass destruction, we have developed our own rules to comply with the Security Export Control Laws. We have established an in-company section to handle operations that the rules require, and respond to legal amendments by fostering leaders through conventional and professional training in the company.
Complying with Research Ethics
When conducting research that involves humans, the PHC Group conforms to the international research ethics guidelines represented by the “Declaration of Helsinki.” Research is conducted from ethical and scientific viewpoints: respecting individual dignity and the human rights of research subjects. PHC defines its ethical rules on research involving humans as conforming to the “Ethical Principles for Medical Research Involving Human Subjects” (notification No.3 of the Ministry of Education, Culture, Sports, Science and Technology, and the Ministry of Health, Labor and Welfare issued in 2014). Our rules regulate items to be obeyed, setting up an ethics committee and its configuration.